Office Runner

Position: Office Runner (Full Time)

Duty Station: Kathmandu

Performance Period: One-year fixed contract with possible extension. After a satisfactory performance in a three-month probation period, the contract would be provided.

Work Hours: Full-time; 40 hours per week

Reporting To: Administrative Officer/HR Officer

Role Summary

The Office Runner is responsible for supporting the administrative operations of the organization, ensuring efficient office functionality, and maintaining accurate records. The role includes handling errands, managing documents, providing logistical support, and fostering a well-organized workplace.

Duties and Responsibilities

Administrative Support

• Organize and maintain both physical and digital files and records.
• Assist with answering phone calls and relaying messages promptly.
• Help prepare meeting rooms and ensure materials are ready for meetings or events.
• Update appointment calendars, schedule meetings, and process travel vouchers.

Office Operations

• Monitor and maintain office supplies and equipment inventory.
• Coordinate repairs and maintenance of office equipment.
• Keep office spaces clean, organized, and well-maintained.

Errands and Logistics

• Travel outside the office for administrative tasks, including delivering and collecting documents.
• Support the purchase of office supplies or equipment as required.
• Assist in handling minor outdoor tasks, such as visiting banks or government offices.

Team Support

• Provide assistance to other administrative staff as needed.
• Collaborate with team members to maintain a professional and friendly work environment.
• Perform other tasks assigned by the Administrative Officer or HR Officer.

Key Qualifications : 

Education:

• Intermediate (10+2) in Management.

Experience:

• Freshers are encouraged to apply.
• Candidates with 6 months to 1 year of relevant experience will be preferred.

Skills and Attributes:

• Strong communication and organizational skills.
• Professional appearance and attitude.
• Ability to work independently with minimal supervision.
• Proficiency in typing in English.
• Quick learner with a positive attitude.
• Honest, respectful, and trustworthy.

Additional Requirements:

• Must own a personal vehicle with a valid license.
• Physically fit and able to handle outdoor and manual tasks effectively.

How to Apply

To apply for this position, please send a comprehensive CV (max 2 pages) and a supporting statement (no more than 2 pages) to [email protected]. The deadline for applications is 5 pm on 12 December 2024. You should give the names, positions, organisations, and telephone contact numbers of two referees, one of whom should be your current/most recent employer.  References will only be taken once your express permission has been granted.

UWS Nepal is an Equal Opportunity Employer. We are only able to accept applications from candidates that have the permanent right to employment in Nepal. UWS is committed to the safeguarding of children and ensuring we recruit safely is central to this commitment. All applicants will be required to undertake a DBS (Disclosure and Barring Service) check as a condition of employment.